What is coding?
Coding is an optional feature of Business Cash Plan but could help you better understand where your money comes from and goes to. By coding accurately, your transactions can be organised in a meaningful way. You will need to set up a Code List for each of your Profiles.

What are the coloured symbols that are next to the Category dropdown box?
The coloured symbols shows whether your transactions are Coded, Pre-coded or Un-coded with a code that you’ve previously used. There is a key at the bottom left telling you what each symbol represents.

What does Un-coded mean?
All transactions will initially have Un-coded displayed under ‘Coding’. Once a transaction has been coded, the status will change to 'Coded'.

What does Coded mean?
When you assign a category and code to a type of transaction it appears as ‘Coded’.

What does Pre-coded mean?
As you code, Business Cash Plan will remember codes for the same transaction description, and automatically pre-code these for you.

Why should I code my transactions?
Coding or categorising your transactions could help you better understand where your money comes from and goes to. Accurate coding will give you basic information which may assist you to complete your GST Returns.

What is the Transaction Description?
This is a description for each transaction that appears in your bank statements and online banking information.

How do I code transactions?
Before you can code a transaction, you will need to set up a Code List. The ‘Coding’ page will show the transactions for your account. Click on the dropdown list in the Category column of the transaction you want to code. Choose which category name/code matches where you would like this coded.

What does ‘Split’ mean?
Split allows you to split one transaction amount into multiple categories and codes.

Why should I split a transaction?
The Split function allows you to break a transaction in multiple parts, so that each part can be coded separately.

Example 1:  $400 Rent is split to $250 Office Rent (which GST may be claimed on), $150 Home Rent (where GST may not be applicable).

Example 2: A single deposit comprising of three cheques can be split up to reflect the three different amounts.

How do I split a transaction?
Click on the ‘Split’ function of the transaction you want to split. A pop-up window will appear. Enter the description and amount of your first split. Click on the ‘Category’ dropdown box to code your first split. Click ‘Add line’ and a new line will appear for you to enter the second split description name and amount. Choose a category from the dropdown box to code this to. Keep adding as many lines as you want to complete your split. Click ‘Save’.

A ‘Transaction Rules’ pop-up box will appear asking if you want to save this code category for future transactions with this description. Click which option you want the rule to apply to.

What is a Split Transaction Rule?
This rule lets you apply the same instructions for future transactions of the same description. You can choose to apply the ‘Split Transaction Rule’ to the specific transaction you’re working on, or to apply the rule to all past, all future or all past and future transactions.

How is the Split Transaction Rule calculated?
This rule calculates each transaction description by the percentage of the current split. E.g.: If the transaction $100 is broken into ‘Description A’ $80 and ‘Description B’ $20, the next time this transaction description occurs, the amount will automatically be split into ‘Description A’ 80% and ‘Description B’ 20%.

What transactions are displayed?
The transactions displayed in Coding will be those that relate to the bank accounts you’ve selected to appear in your Profile.

What does Debit ($-Out) mean?
Any amounts that appear under the Debit ($-Out) column represents money moving out of your account. Out transactions reduce your bank balance. This information is automatically generated from your online banking information.

What does Credit ($-In) mean?
Any amounts that appear under the Credit ($-In) column represents money coming into your account. In transactions increase your bank balance. This information is automatically generated from your online banking information.

How do I sort my transactions?
You can sort all your Coding data according to column titles, i.e. Date, Transaction Description, Credit ($-In) Debit ($-Out), Category.

• Click once to sort the relevant column in ascending order.
• Click twice to sort the relevant column in descending order.
• Click three times to go back to the original display.

What is a note?
You can add notes to your transactions so that you can itemise your transactions in more detail.

How do I add a note?
Click the ‘Notepad’ symbol on the Coding page to bring up the Notes entry screen.  Enter your note and click ‘Save’.

What do the different Notepad symbols mean?
When the Notepad symbol is blue it means that you have entered notes for that transaction. Click on this to read your note or edit it. A grey Notepad symbol means there is no note present, but you can click on this to add a new one.

How do I edit a note?
Click the Notepad symbol of the transaction note you’d like to edit. Update your note text and click ‘Save’.

How do I delete a note?
Click the Notepad symbol of the transaction note you’d like to delete. Delete the text in the note and click ‘Save’.

Can I reuse a note I’ve already deleted?
No, the note content is permanently removed.